Category Archives: Email

Email

What are the appropriate language conventions of Email composition?

Informal and formal emails are distinguished from one another through the language and content used. Email can be used for many different purposes so it is important to distinguish between the two language types when using email.

Formal emails are usually the types of emails that are sent between an employer and employee, or business and partner. This type of email would be started with Dear Sir/Madam, Miss/Mr, Mrs/Dr with the name of whom they are addressing and  a statement of why they are emailing. The body would be what the email is about, what it’s asking, etc. The email would usually be concluded with “Yours Sincerely” if you know the name of whom you’re writing to, or “Yours Faithfully” if you do not know their name. And finally sign your own name at the bottom of the email.

Informal emails are the kind of emails which you send to friends, family and peers. The language is very formal and in some cases you don’t have to open the email with even “Hi” or “Hello”. You then go into explaining what you need from said person/what you’re enquiring, and you’d usually say this in the same way you would talk to a friend with no formality. There isn’t really an appropriate way to finish the email except saying who it is from so you can put whatever you want.